Forks of the Wabash Pioneer Festival

Festival Requirements

TIMES: All booths must be open between 10:00 a.m. and 6:00 p.m. on Saturday and 10:00 a.m. and 5:00 p.m. on Sunday.

BOOTH SETUP & TEARDOWN: Booth setup may begin Thursday evening, Friday after 7:00 a.m., and on Saturday morning. Setup must be completed with vehicles out of the park by 9:30 a.m. on Saturday. Any booth teardown may not begin before 5:00 p.m. Sunday. Vehicles will not be permitted back into the park until 6:15 p.m. on Saturday and 5:15 p.m. Sunday to allow visitors to leave the park.

DELIVERIES: All deliveries after 9:30 a.m. on Saturday and 9:00 a.m. on Sunday must be made on foot as no vehicles are allowed in the park after that time.

BOOTH APPEARANCE: The booth display and quality requirements are consistent throughout the festival. We are striving to maintain an “old-fashioned” décor. The time period is 1800 to early 1900s. Trailers will not be permitted unless approved by the festival committee. All modern supplies must be screened from public view and tables must be skirted to the ground with appropriate materials. The Pioneer Festival reserves the right to require vendors to remove any items not appropriate to the festival.

TARP – TENT POLICY: No poly tarps can be visible! Poly may be used if masked appropriately with burlap or other pre-1900 materials. Tents should be khaki, tan, brown, gray, or white. Aluminum tent poles must be disguised.

COVERINGS: Drop cloths, oilcloth, burlap sacks, quilts, or blankets may be used to cover unacceptable items.

RAIN POLICY: In the event of rain, goods may be protected by plastic or similar material. Rain gear is acceptable. Under wet conditions, it is acceptable to spread straw in your area (but the straw must be cleaned up at the end of the day on Sunday). Plastic tarps are to be removed when the rain ends or at the request of your area representative or festival official. In the event of rain, there are no gate (admission to festival) refunds or booth rental refunds.

TABLES: Tables must be covered to the ground on all four sides. Suggested fabrics include broadcloth, calico, gingham, burlap, muslin, canvas, chambray, or quilts.

COOLERS: All coolers may not be visible to the public; they can be stored under covered tables or have a covering over them (see COVERINGS for details).

MUSIC: No personal modern music will be allowed in the booth areas at any time during the festival hours.

COSTUMES: Pioneer style clothing is required of ALL BOOTH WORKERS, including children, at all times. This includes those who will be working in booths even for short periods of time. No tank tops, shirts with writing, shorts, T-shirts or capris will be allowed.
Fabrics commonly used by the pioneers include:
Flannel (even red), muslin (bleached/unbleached), wool, calico,
checked gingham, denim, cotton, linsey-woolsey, lines, towcloth
or burlap, fustian (50% cotton/50% linen)

FIRES: All fires must be contained and roped off to keep the public from harm. NO OPEN FLAMES are allowed under a tent of any kind. All fires must burn wood, coal, or charcoal only. Smoking shall not be permitted in any tent, canopy, or temporary membrane structure or in any adjacent areas where hay, straw, sawdust, or any other combustible materials are stored or used. All booths must have an approved fire extinguisher. Fire pits are to be filled and re-sodded after the festival. All remaining ashes, coals, partially burned wood, or briquettes must be removed from the festival grounds. DO NOT dispose of these materials in dumpsters or trash barrels.

STRAW BALES: Straw bales will be available for purchase from the festival at the information booth. Individual and group participants are responsible for straw clean-up if the bales are broken. Bales placed at our stage and storytelling areas ARE NOT FOR YOUR USE. They are for the visitors to use as seating. The removal of these bales for use in your booth could result in a fine in the amount of double the rate currently being offered by our straw vendor, ejection from the festival, or withdrawal of any invitation to return to the festival.

SIGNS: Signs should be made of wood, tin, brass, or other period materials. Cardboard is not acceptable. Signs may be placed on your countertop or nailed to a pole you supply. No signs of any type are to be nailed to trees or attached to a campground post. These will be promptly removed by the festival committee.

CRAFT ITEMS: Exhibited items must be hand made by the person or persons participating. Mass produced items are not acceptable, including books, tapes, and compact discs. Items may not contain logos or copyrighted designs such as those used by spots teams, Disney items or cartoon characters.

TAXES: All state and federal taxes are the responsibility of the vendors.

CLEANUP: Each vendor is responsible for leaving his/her booth area as it was found upon arrival. The areas should be cleared of all trash, corn stalks, and straw. If you cook with grease, you are required to remove the grease from the grounds. All cardboard boxes must be broken down flat and taken to the dumpsters along with your trash.

LIABILITY INSURANCE: Our insurance carrier requires that all food vendors and various other activities must provide us a Certificate of Insurance. Vendor agrees to hold harmless and indemnify the Forks of the Wabash Pioneer Festival from any claim made or liability made as a result of merchandise or products sold at the festival.

ANIMALS: Our insurance coverage does not allow for pets. Please leave pets at home.

PARKING: There will be a designated parking lot for “vendors only” located behind the cattle barns (off Evergreen Road). Please refer to the map to locate. Each vendor will receive only one vendor parking pass that allows one vehicle to park in the lot.

FIRST AID: First aid service will be located at the information booth.

FENCING: At no time is any vendor to cut the fencing. There are ample entrance gates to the park for vendors to enter with their supplies. If you cut the fence, you will be required to pay a fine of $75.00 for each occurrence.

All of these policies are designed to protect the quality of the festival. Please read the requirements carefully. Your signature on the application confirms your acceptance of the requirements, and it is understood that failure to comply with said polices may result in termination of your opportunity to participate in future festivals.
(Revised 2013)

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